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🔑 Fill in a property handover protocol – free

🇲🇹 MT

At move-in and move-out, walk the property once with the report open on your phone: meters, keys, the state of every room, noted as you go and signed by both sides on the spot. Free, no account. Maltese lease law expects an inventory – and when the deposit is discussed, this document speaks first.

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In brief: the condition report for Maltese rentals

The inventory and condition report captures a rental’s state at the start and end of a lease – rooms, damage, meters, keys. Maltese residential leases are expected to include an inventory, and deposit deductions stand or fall on this evidence.

Signed by both sides, one copy each, photographs attached with dates.
Meter readings at handover anchor the final utility accounts.
Fair wear and tear is not damage – the documented starting condition is what draws that line.
Lease disputes in Malta are argued on paper: the side with the better documentation usually prevails.

Last reviewed: August 2026

Three steps, start to finish

Nothing to print, nothing to scan, no excuse to postpone it.

Fill in

The form takes you through its fields in order – in any browser, the phone included.

Sign

Sign with your finger, photograph the signature you use on paper, or place one you saved earlier.

Done

Keep the PDF and pass it on – or have the counterparty sign over a link.

What the form contains

Every clause that matters is pre-drafted; your part is the details.

Address of the apartment, move-in or move-out
Landlord and tenant
Meter readings: electricity, gas, water, heating
Keys handed over, with numbers
Condition of kitchen, bathroom, living room, bedroom, hallway
Defects found and agreed follow-up work
Signatures of both parties

Why Tamgara for this?

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Completely free

Free of accounts, subscriptions and watermarks – the template, the filling in, the signatures and the download.

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Your file stays on your device

The signing and saving take place in your browser, and the PDF itself is never uploaded. Form-field entries are stored so that faults in the templates come to light.

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A real signature

Finger-drawn or photographed from paper, the signature lands in the PDF as clean ink – a simple electronic signature under the EU eIDAS framework.

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Collect signatures

A link brings the counterparty straight to the document: browser signing, live status, signature report.

Ready when you are – the document is.

Open the template and begin – within minutes the signed PDF is in your hands.

Start filling it in – free

📠 Document done? It can leave your browser as a real fax to any destination – no machine required, transmission report supplied. 📠 More about faxing

Questions, answered

Why does the condition report carry so much weight in Malta?

Because the deposit conversation at the end of a lease is decided by evidence. Maltese residential leases are expected to carry an inventory attesting the property’s condition – a signed, dated report with photographs is precisely that, and deductions are argued against it.

One template for move-in and move-out?

Yes – a tick at the top says which walkthrough it is. Best practice is one report at the start, a second at the end, and a side-by-side comparison when the deposit is settled.

Completed live during the walkthrough?

Exactly so. Phone in hand, room by room: readings, defects, keys, all typed in as they are found, both signatures added on screen at the end. Nothing rests on memory.

Are photographs worth the effort?

They are the effort that pays. Photograph existing damage, the meters and the appliances, and archive the pictures beside the PDF – a dated photo set plus a signed report ends most deposit arguments before they start.

More free templates for Malta for Malta

Note: this template is a carefully prepared sample for simple everyday cases, provided without guarantee and no substitute for legal advice. Tamgara creates simple electronic signatures under the EU eIDAS Regulation, in force in Malta as in every EU country; it is not suitable for documents that legally require written form.