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🔑 Fill out a move-in/move-out checklist – free

🇺🇸 Under U.S. law

Moving in or out? Document meter readings, keys and the condition of every room right at the walkthrough – filled in on your phone in the browser and signed digitally by both sides. Free and without an account.

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In brief: the move-in/move-out inspection checklist

A move-in/move-out checklist documents the condition of a rental at the start and end of the tenancy: damage, meter readings, keys. It is the central piece of evidence when the security deposit is settled under state landlord-tenant law.

Several states require landlords to provide a written condition report or checklist at move-in.
State law sets deadlines for returning the security deposit and usually requires an itemized statement of any deductions.
Normal wear and tear generally may not be deducted from the deposit – documented move-in condition is what settles that argument.
Both parties should sign and keep a copy; add dated photos of damage and meter readings.

Last reviewed: July 2026

Done in 3 steps

No printer, no scanner, no “I’ll get to it later”.

Fill in

Every field of the template is presented to you one by one – right in the browser, on your phone too.

Sign

Draw with your finger, scan your real signature from paper or insert your saved one.

Done

Download and send the PDF – or invite the other party to sign via link.

What’s inside

All the important points are prepared – you just fill in the blanks.

Address of the apartment, move-in or move-out
Landlord and tenant
Meter readings: electricity, gas, water, heating
Keys handed over, with numbers
Condition of kitchen, bathroom, living room, bedroom, hallway
Defects found and agreed follow-up work
Signatures of both parties

Why fill it out with Tamgara?

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Completely free

No sign-up, no subscription, no watermarks. Template, filling in, signing and download – all free.

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Your file stays on your device

Signing and saving happen in your browser – your PDF file is never uploaded. We do store what you type into form fields, to find errors in our templates.

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A real signature

Draw with your finger or scan your paper signature – it ends up as clean ink in the PDF (ESIGN/UETA: simple electronic signature).

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Let others sign

Invite the other party via link: they sign in the browser, with live status and a signature report.

Ready? Your document is waiting.

Open the template and just start – a few minutes later you’ll have the finished, signed PDF.

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📠 Filled in and signed? Send the document straight from your browser as a real fax – worldwide, no fax machine, with a transmission report. 📠 More about faxing

Frequently asked questions

Why is a move-in/move-out checklist so important?

It records the condition of the rental on the day of handover. In a security deposit dispute it is the key piece of evidence – and several states even require landlords to provide a written move-in checklist or condition report.

Does it work for move-in and move-out?

Yes. At the top you simply check whether the walkthrough happens at move-in or move-out. Ideally, complete a separate checklist for each.

Can I fill it out during the walkthrough?

Yes – that’s exactly what it’s made for. Open the template on your phone, walk through the rooms together, enter everything and both sign right on the screen.

Should we take photos?

Absolutely. Photograph any damage and the meter readings as well and keep the pictures together with the checklist PDF – together they make complete documentation for the security deposit settlement.

More free templates

Note: this template is a carefully prepared sample for simple everyday cases, provided without guarantee and no substitute for legal advice. Tamgara creates simple electronic signatures under the U.S. ESIGN Act and state e-signature laws such as UETA (in New York: ESRA); it is not suitable for documents that legally require written form.